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Automated candidate outreach

Outreach that sounds like you, because it's from you.

Approve a candidate and Pin writes the whole sequence: personal emails from your Gmail or Outlook, plus LinkedIn and text steps. It follows up on schedule until they reply.

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Maya Chen

Brooklyn, NY

Parallel Labs

Senior ML Engineer

Illustrative example

Step 1: Send Email

From alex@yourcompany.com
Subject Senior AI Engineer role at ByteLogic

Hi Maya,

Six years shipping LLM products is exactly what our team needs. We're building AI agents like the ones you've launched at Parallel Labs, and the role is hybrid in NYC, close to you.

Would you be open to a quick chat this week?

Best,
Alex

Sends Tue 9:12 AM, her time

Templates vs. Pin

Candidates can spot a mail merge three lines in.

A merge tag fills in a first name. Pin fills in the reason you're actually writing.

Merge-tag template

Hi {first_name},

I hope this finds you well! I came across your profile and was impressed by your background. We have an exciting opportunity at {company} that I think could be a great fit.

Do you have 15 minutes to chat?

Pin

Hi Daniel,

Your model serving at Kinetic Robotics keeps vision models running in production, which is exactly where ByteLogic's AI agents are headed next year. We need someone who has already solved it.

Open to a 20-minute chat next week?

Illustrative example

Six things Pin does that a template can't.

Every sequence is written for one person and sent like you sent it. You decide how much runs on its own.

  • Reads the profile

    Pin picks the detail most worth mentioning: the system they scaled, the team they built, the company they left.

  • From your inbox, as you

    Emails send from your own Gmail or Outlook, in your name. Replies land where you already work.

  • Stops when they reply

    Every channel stays in one thread. The moment a candidate answers, the remaining steps stand down.

  • Their morning, not yours

    Messages land in the candidate's local working hours, wherever they are.

  • Every channel, one plan

    Emails, LinkedIn steps and texts in one sequence, each with its message drafted and its day set.

  • Your call, every step

    Send automatically or review first. Edit any message. Take over any conversation, any time.

Pin vs. email automation tools.

Most outreach tools start from a list and a template. Pin starts from the candidate.

PinEmail automation toolsManual outreach
Messages Written for each candidate Templates with merge tags Written by hand
Channels Email, LinkedIn tasks and text Email only Whatever you remember
Sent from Your Gmail or Outlook Varies by tool Your inbox
Candidates Straight from Pin sourcing CSV import Copy and paste
Follow-ups On schedule until they reply On schedule When you find time
Replies Sorted, answered and booked Land in your inbox Land in your inbox

Teams that let Pin write the first message

Read more reviews on G2.

“Pin's intuitive UX made it easy to use right away, simplifying job descriptions and finding spot-on candidates. It's already outperforming other established recruiting products.”
Ben CaggiaAdvisor at Syelo
“As a small people and talent team, we don't have a ton of time to spend hours sourcing and messaging. Pin has made it possible for us to focus on the people side of things!”
Miles RandleHead of People & Talent at Flip CX
“Pin delivered exactly what we needed. Within just two weeks of using the product, we hired both a software engineer and a financial planner. The speed and accuracy were unmatched.”
Fahad HassanCEO & Co-founder at Range

Works with the tools you already use

120+ ATS integrations, your inbox, your calendar, and Slack.

SOC 2 Type 2

Your data and your candidates' data, protected.

  • Greenhouse
  • Lever
  • Ashby
  • Bullhorn
  • iCIMS
  • Jobvite
  • Gmail
  • Outlook
  • Slack
  • Google Calendar
  • Calendly
  • Cal.com
  • Google Meet
  • Zoom

Automated outreach questions

Plans from $100/mo.
Free plan, no credit card. See pricing

How does automated candidate outreach work?

Approve a candidate and Pin writes them a personal sequence: emails, plus LinkedIn and text steps. Emails go out from your own Gmail or Outlook, as you, on schedule, until the candidate replies. You can edit any step, choose whether each email sends automatically or waits for your review, and take over any conversation.

Is the outreach actually personalized?

Yes. Pin reads each candidate's profile and writes messages that reference their specific skills, experience and background. It isn't a mail merge with {first_name} tokens; each message is unique to the candidate.

What channels does automated recruiting outreach support?

Email, LinkedIn and text, in one sequence. Emails send from your inbox. LinkedIn steps show up as tasks for you, like "Connect on LinkedIn", with the message drafted. Text messages are drafted per candidate and you click send.

What happens when a candidate replies?

The sequence stops. Pin archives "not interested" replies with a thank-you, answers questions it knows from your knowledge base, asks you on Slack about new ones, and offers interview times to anyone who says yes.

How does Pin's outreach compare to recruiter email automation tools?

Basic recruiter email automation tools send templated blasts to a list. Pin writes a unique message for each candidate, runs sequences across email, LinkedIn and text, and connects directly to your sourcing. Candidates you approve in Pin flow straight into outreach, with no CSV exports or tool switching.

Can recruiting agencies use automated outreach for multiple clients?

Yes. Pin runs outreach across multiple clients and roles at once, with separate pipelines and clear visibility into each one. Agencies use it to scale without adding headcount; most report doubling placements per recruiter.

Keep reading

Spend your time on the replies, not the follow-ups.

See Pin write a sequence for one of your open roles, sent from your own inbox.

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Free plan · No credit card