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AI interview scheduling

They said yes. It's already on your calendar.

AI interview scheduling that reads every reply, offers times you're actually free, handles the back-and-forth and time zones, and sends the invite. You just show up to the call.

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Sara Kim 10:05 AM
Yes! Would love to chat this week. What works?

Pin 10:06 AM
Great to hear, Sara. Alex is free at any of these times, in your time zone (Chicago):

Click a time to reply as Sara

Alex's calendar

Your time (ET)
Mon 26Tue 27Wed 28Thu 29Fri 30

10 AM

11 AM

12 PM

1 PM

2 PM

3 PM

4 PM

Offered

3:00 PM ET

Offered

2:00 PM ET

Offered

11:00 AM ET

Illustrative example

Replies

Your inbox, pre-sorted. Most of it, already answered.

Pin reads every reply. It archives the no's, answers what it already knows, asks you once on Slack for what it doesn't, and books time with everyone who said yes.

Inbox6 new replies

Slack · Direct message

Pin
3 people asked about equity, each in their own words. How should I answer?

Alex
0.05–0.1%, 4-year vest with a 1-year cliff.

Saved to knowledge base · replied to all 3

Offered times to Maya, Priya and Daniel

Thu 2:00 PMFri 11:00 AMFri 3:30 PM

Answered from your knowledge base

"Hybrid: three days a week in the NYC office."

Archived with a polite thank-you

6 replies. You answered one Slack message.

Six reasons you'll never write “does Tuesday work?” again.

Scheduling is where interested candidates go cold. Pin closes the gap between “yes” and a booked call.

  • Spots the yes

    Pin reads every reply. When a candidate is interested, scheduling starts right away, with no manual triage.

  • Only times you're free

    Pin checks your calendar before it offers anything, so there's nothing to double-check.

  • Time zones handled

    Times are offered in the candidate's zone and booked in yours. No more 6 AM interviews.

  • Stays in the thread

    No scheduling link to send. Pin replies inside the email thread the candidate is already reading.

  • Reschedules itself

    If plans change, Pin finds a new time in the same thread. You hear about it once, at the new time.

  • Your call

    Let Pin book on its own, or have it suggest times and wait for your OK. Switch any time.

Teams that let Pin book the meetings

Read more reviews on G2.

“Pin's intuitive UX made it easy to use right away, simplifying job descriptions and finding spot-on candidates. It's already outperforming other established recruiting products.”
Ben CaggiaAdvisor at Syelo
“Pin delivered exactly what we needed. Within just two weeks of using the product, we hired both a software engineer and a financial planner. The speed and accuracy were unmatched.”
Fahad HassanCEO & Co-founder at Range
“As a small people and talent team, we don't have a ton of time to spend hours sourcing and messaging. Pin has made it possible for us to focus on the people side of things!”
Miles RandleHead of People & Talent at Flip CX

Works with the tools you already use

120+ ATS integrations, your inbox, your calendar, and Slack.

SOC 2 Type 2

Your data and your candidates' data, protected.

  • Greenhouse
  • Lever
  • Ashby
  • Bullhorn
  • iCIMS
  • Jobvite
  • Gmail
  • Outlook
  • Slack
  • Google Calendar
  • Calendly
  • Cal.com
  • Google Meet
  • Zoom

AI interview scheduling questions

Plans from $100/mo.
Free plan, no credit card. See pricing

How does AI interview scheduling work?

When a candidate replies with interest, Pin detects it, checks your calendar, accounts for time zones, and offers times you're actually free, in the same email thread. It handles the back-and-forth and sends the calendar invite. You can let Pin book automatically, or have it suggest times for you to confirm.

How does AI scheduling reduce time-to-hire?

Manual scheduling adds days of back-and-forth to every candidate. Pin answers interested candidates within minutes, so the call is booked while they're still excited. Recruiters using Pin save 12 hours every week, with a 14-day average time-to-fill.

Does AI scheduling work with my existing calendar?

Yes. Pin works with Google Calendar, Microsoft Outlook / Office 365, Cal.com and Calendly. Your availability stays accurate, and confirmed interviews appear on your calendar automatically, with Zoom, Google Meet or Teams links attached.

What happens to replies that aren't a yes?

Pin sorts every reply. It archives "not interested" replies with a thank-you, answers questions it knows from your knowledge base, and asks you on Slack about new ones, once, even if several people asked. It saves your answer and reuses it.

What is an AI hiring assistant?

An AI hiring assistant handles the administrative work in hiring: scheduling, follow-ups, candidate communication and coordination. Pin connects scheduling to the whole workflow: sourced candidates flow into outreach, interested replies trigger scheduling, and booked interviews land on your calendar.

Can AI scheduling handle high-volume recruiting?

Yes. Pin schedules across unlimited roles at once. Whether 10 candidates respond today or 200, each one gets times right away without a recruiter coordinating by hand. That makes it a fit for high-volume hiring, staffing agencies, and teams running many open positions.

Is AI interview scheduling included in all plans?

Yes. AI interview scheduling is included in every Pin plan, from $100/mo. There are no add-on fees for scheduling.

Keep reading

Talk to candidates. Let Pin find the time.

Bring an open role to a 20-minute walkthrough and watch Pin go from reply to booked interview.

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Free plan · No credit card